Habitat Budget Analyst - Budget Analyst 3 (In-Training) - Permanent - *00439-25
Title- Habitat Budget Analyst
Classification- Budget Analyst 3 (In-Training Option)
Job Status- Full-Time / Permanent
WDFW Program- Financial Services Program – Budget Office
Duty Station- Olympia, Washington – Thurston County
Hybrid/Telework- While this position offers a hybrid work arrangement, the successful candidate must be available to report to the Olympia, WA headquarters as needed.
In-Training- Applicants may be hired at the Budget Analyst 1, Budget Analyst 2, or Budget Analyst 3 level.
- If hired as a Budget Analyst 1, you will embark on a 12-month training plan. Once you have successfully completed the In-Training program, you’ll advance to a Budget Analyst 2.
- If hired as a Budget Analyst 2, you will embark on a 12-month training plan. Once you have successfully completed the In-Training program, you’ll advance to a Budget Analyst 3.
Salary- Depending on which level you are hired at, your salary range will be as follows:
- Budget Analyst 1: $3,811.00 - $5,117.00 monthly
- Budget Analyst 2: $4,410.00 - $5,929.00 monthly
- Budget Analyst 3: $4,865.00 - $6,539.00 monthly
Learn more about being a member of Team WDFW!
As a key member of the Habitat Program Budget Team, you will play a vital role in supporting the Habitat Program's mission by providing excellent contract and budget guidance.
Envision yourself ensuring program staff receive timely and accurate budget reports, assisting with contracts and grant submissions, and efficiently resolving billing issues.
This critical role also contributes to the agency's Budget Office initiatives, participating in decision packages, reporting, and analyses.
What to Expect-
Among the varied range of responsibilities held within this role, the Habitat Budget Analyst will,
Assist project managers in initiating contract and grant requests, coordinating with internal teams (Contracts Office, Fiscal Office) and external partners:
- Guide project managers in contract and budget development, resolving contract and billing issues.
- Review budget management and business practices related to contract administration, recommending improvements where appropriate.
- Prepare and review allotments and expenditure reports with project managers to track spending and ensure compliance with contract budgets and deliverables.
Support Habitat Program staff by preparing budget reviews, reports, planning exercises, budget allotments, and expenditure tracking:
- Guide project managers in developing statements of work, budgets, and contract requests.
- Guide project managers in creating spending plans, setting up budget codes, entering and updating allotments in CAPS Financial, and monitoring expenditures.
- Prepare and distribute monthly or ad hoc budget status reports, analyzes monthly expenditures, and projects fiscal year and contract ending balances.
- Advise project managers on procedures for creating new contracts or amending existing ones.
Support the Habitat Budget Team with contract management:
- Assist project managers in developing contracts, budgets, and sub-contracts, including data entry into agency fiscal systems such as CAPS Financial and the Contract Management System.
- Develop and maintain budget tracking sheets to support analysis, decision-making, and budget refinements, utilizing tools like Enterprise Reporting and Web Intelligence.
WORKING CONDITIONS:
Work Setting, including hazards:
Hybrid work setting – telework/office setting.
Schedule:
Typically, Monday-Friday, 8:00 am to 5:00 pm. Workload demands may require work outside the assigned work hours.
Travel Requirements:
Occasional travel may be required.
Tools and Equipment:
Standard office equipment.
Customer Interactions:
Requires frequent contact with WDFW project managers, internal contracts, budget, and fiscal staff.
QUALIFICATIONS:
This Budget Analyst 3 series provides mentoring and career development opportunities for candidates with limited experience.
Candidates will be hired as a Budget Analyst 1, 2, or 3, depending on skills and experience.
Advancement from Budget Analyst 1 to Budget Analyst 2 requires successful completion of the In-Training Plan, which will be provided upon hiring.
Advancement from the Budget Analyst 2 to Budget Analyst 3 requires successful completion of the In-Training Plan, which will be provided upon hiring.
Required Qualifications for the Budget Analyst 1:
Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant field.
OR
Current or recent experience as a Budget Analyst 1.
OR
Equivalent education/experience.
Please Note:
Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
Required Qualifications for the Budget Analyst 2:
Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant field AND one (1) year of professional experience in accounting, budget, finance, or public administration.
OR
Current or recent experience as a Budget Analyst 1.
OR
Equivalent education/experience.
Please Note:
Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
Required Qualifications for the Budget Analyst 3 (Goal Class):
Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant field AND three (3) years of professional experience in accounting, budget, finance, or public administration.
OR
Current or recent experience as a Budget Analyst 2.
OR
Equivalent education/experience.
Please Note:
- Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
- A Master’s degree in a related field may replace two (2) years of the required experience.
Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:
Experience:
- Developing allotments and tracking expenditures, submitting memo requests (Journal Vouchers), and managing contract/grant close-out processes.
- Administering or managing federal, interagency, payable, and pass-through grant agreements.
Knowledge of:
- State and federal laws and regulations governing contracts and agreements; contracts principles, theory, and application; contracts terminology and development; contracts practices and procedures.
- State government budget and business management practices, to include analysis.
- Working knowledge of state financial systems, including Agency Financial Reporting System (AFRS), Enterprise Reporting and OFM/State rules and regulations, and indirect rate management.
- Working knowledge of WDFW budget and financial tools: Construction Administration and Payments (CAPS), NOVATUS (Contract Management System), Enterprise Reporting, Web Intelligence, Total Time, and payroll cost reporting system.
- Demonstrated technical knowledge and skill in using Excel, spreadsheets, importing data from other sources, and create tables and graphs from spreadsheet data.
Your application should include the following:
- A completed online application showcasing how your qualifications align with the job requirements.
- An up-to-date resume.
- A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
- At least three professional references with current contact information.
Supplemental Information
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
Important Note:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
Union- WFSE:
This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Veteran and Military Spouse Preference Notice:
Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:
- Notify us of your veteran or military spouse status by email at Ashley.Lee@dfw.wa.gov.
-
Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
- Please redact any PII (personally identifiable information) data such as social security numbers.
- Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
Diversity, Equity, and Inclusion Employer
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.
Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
Other questions: If you have other questions regarding this position, please reach out to Ashley.Lee@dfw.wa.gov and reference job #2025-00439.